Meeting Planning Tool: Air Departure Notice for your attendees at your next meeting or event.

Meeting Planners often become travel agents for their attendee’s onsite. Here is a simple but very effective tool to keep your attendees on time and coordinated to ensure they don’t miss their plane from your next conference, meeting or tradeshow.  This departure notice is a word document that the planner fills out and passes out the day the attendees arrive. First, it confirms the information with your attendees to make sure there are no changes, and second, it gives the attendee all of their departure information in on a form they can keep. Consider also following up with a personal e-mail if your attendees are tech savvy. Click here and download this form and use it at your next event, and your attendees will appreciate the extra high touch from you and your meeting planning team.

Shack up your attendees with this Interactive Concept at your next Meeting,Tradeshow or Conference.

Shack up your attendees with this Interactive Concept at your next Meeting,Tradeshow or Conference.

Want to create a fun and interactive activity for your attendees at your next conference or meeting? Try the Shack!

This area can be as simple as a private room space or a total production built-out studio. All you really need is a video camera.  The goal of the shack is to get your attendees to provide remarks about your conference, tradeshow, or your event. Great for Sales Meetings, New hire training, and employee events. It provides a private spot for attendees to give their feedback. Meeting Planners and event producers can edit the video into a fun closing event video or use the feedback in a more educative way as part of meeting content. Use on Social Media sites or a daily update at a large tradeshow. The choice is yours.  This is an easy and very cost-effective way to involve your meeting audience. So try the Shack, and if you need help, just call AMI for assistance!

Meeting Planners: Use Desserts to make that next meal function extra special!

Meeting Planners: Use Desserts to make that next meal function extra special!

Meeting Planners are always looking for great ways to enhance their next meeting or event. Planners remember to make the end of the day memorable or that next meeting break-even better by creating a specialty dessert. Probably already in your budget chefs at all of the business hotels love to have a challenge and are welcome to create a specialty dessert for your next corporate meeting function. So don’t forget…add something cool and sweet to your next menu!

Regional meeting locations represent a smart choice for organizations across the country

Regional meeting locations represent a smart choice for organizations across the country

As quoted by our very own CEO, Andy McNeill, in the October issue of MPI’s One+ magazine, “smaller cities offer far lower costs for lodging and meeting space than major cities” which “cost about 15 percent to 20 percent more than those that typically attract regional [events].”

To read the entire article, click here. It’s titled, Local Flavor, and it’s all about the value of hosting regional meetings and events, which have been steadily on the rise. At American Meetings, we have discovered that, although cost savings is the driving motivator for choosing a nearby or smaller city, our clients are often thrilled to find they also get high-quality venues, first-class amenities, and excellent service … all things they expect in a major city but pay much more for. In addition, attendees get to experience a city they may not have been to before, interesting places like Portland, San Jose, Nashville, Salt Lake City. These cities and more are rolling out the red carpet to attract corporate business and there’s no better time than now to take advantage.

In the MPI article, Andy also points out that, “scaled-down, regional options go over especially well for pharmaceutical companies concerned with “optics”—the buzzword for the public perception of pharma meetings and events. To address that consideration at a recent Salt Lake City event to celebrate a product release, the company planned a hoedown as entertainment. You can run a very nice meeting and not be opulent.”

Since studies show that the demand for face-to-face meetings remains high, regional meetings offer a sustainable option that can help to meet that demand without breaking the budget. American Meetings has many contacts in these markets and is ready to help.

Regional meeting locations represent a smart choice for organizations across the country

Regional meeting locations represent a smart choice for organizations across the country

As quoted by our very own CEO, Andy McNeill, in the October issue of MPI’s One+ magazine, “smaller cities offer far lower costs for lodging and meeting space than major cities” which “cost about 15 percent to 20 percent more than those that typically attract regional [events].”

To read the entire article, click here. It’s titled, Local Flavor, and it’s all about the value of hosting regional meetings and events, which have been steadily on the rise. At American Meetings, we have discovered that, although cost savings is the driving motivator for choosing a nearby or smaller city, our clients are often thrilled to find they also get high-quality venues, first-class amenities, and excellent service … all things they expect in a major city but pay much more for. In addition, attendees get to experience a city they may not have been to before, interesting places like Portland, San Jose, Nashville, Salt Lake City. These cities and more are rolling out the red carpet to attract corporate business and there’s no better time than now to take advantage.

Source: https://www.visitutah.com/

In the MPI article, Andy also points out that, “scaled-down, regional options go over especially well for pharmaceutical companies concerned with “optics”—the buzzword for the public perception of pharma meetings and events. To address that consideration at a recent Salt Lake City event to celebrate a product release, the company planned a hoedown as entertainment. You can run a very nice meeting and not be opulent.”

Since studies show that the demand for face-to-face meetings remains high, regional meetings offer a sustainable option that can help to meet that demand without breaking the budget. American Meetings has many contacts in these markets and is ready to help.